CEA Collegiate Series Handbook

About

The Corporate Esports Association (CEA) Collegiate Series is an avenue for students to connect with working professionals while competing for scholarships.

CEA leadership brings over a decade of combined experience organizing corporate esports.

 

Read This First

  • Join the Discord server
  • Matches are on Saturdays at 2PM Pacific each week. You can ask your opponent to reschedule, but they don't have to say yes.
  • The CEA utilizes a Swiss-system tournament structure, and then a single elimination playoffs. Gl hf.

Communication

All official CEA updates will be posted in our Discord server. If you have any questions, post in #help-and-feedback.

 

Collegiate Series Spring 2020 Season Calendar

The season calendar will be updated as we confirm the season format.

  • Feb 29: Last day to register and first day of matches
  • March 7: Week 2
  • March 14: Week 3
  • March 21: Week 4
  • March 28: Week 5
  • April 4: Week 6
  • April 11: No Matches - Easter
  • April 18: Week 7
  • April 25: Playoffs Week 1
  • May 2: Playoffs Week 2
  • May 9: Playoffs Week 3

CEA Collegiate Series Spring 2020 Season Format

  • Regular Season: The Regular Season will run for 7 weeks and will be a non-elimination Swiss format.
  • Playoffs: Top 16 players will compete in a single elimination tournament bracket. Playoff matches typically include more games per match than the regular season. Check the game rules for more info. Some matches will be professionally cast.
  • The Grand Finals will be broadcast live with professional commentators. Schedule and rough timing will be announced at the beginning of Playoffs. Matches will be played online and we may host official in-person viewing parties in select cities.

Weekly Structure of the League

Matches will be distributed each week on Monday.

On Wednesday, replay submissions are due.

Each player plays one match per week on Saturday at 2pm pacific with results due by Sunday at 4pm pacific. The CEA observes Daylight Saving Time. If a player is unable to meet the default match time, contact the opposing player as outlined in our ‘Match rescheduling’ section to see if they’re able to accommodate a reschedule.

See "Match Rescheduling" below for more details on playing matches outside the allotted window.

Replays

  • Replays must be uploaded by the winner for every game that requires replay submission.
    • This season, replays are required.
  • Replay submission due dates and procedures:
    • Replay due dates are found in their respective game rules.
    • The penalties are as follows
      • 1st offense: Warning
      • 2nd offense: Game Loss
      • 3rd offense: Match Loss
  • Replay submission will be through a form for your game, please check your specific game's Discord channel for details.
  • Replay locations:

Code of Conduct

The CEA community strives to be a fun environment for everyone inside and outside of the league. Please follow these simple guidelines:

  • Help anytime you can.

  • Have fun.
  • Be nice.
  • Respect all players and teams (both publicly and privately).
  • Keep interactions safe for work.

  • Do not disparage companies, their employees, or products.

  • Contact organizers privately if you have a complaint about other players or teams.

General Rules

The following rules apply to all games sanctioned by the CEA. Anytime you have a question about rules, or what you should do in a situation first make sure you're following Wheaton's Law - "Don't be a dick."

Player Eligibiliity

  1. Players must be full time students in good standing enrolled at an accredited institution within the United States and Canada.

  2. Players must have an active email address at your school. Invalid emails may result in disqualification. Contact us if this is a concern. The CEA will ask for and validate your academic email account.

    1. Alternate Verification - If your school does not provide students with an email address, the CEA offers an alternative method of verification. As these verifications will be performed manually, the CEA reserves the right to accept/reject players on a case-by-case basis
      1. Email the following to verification@cea.gg
        1. Current transcript (both official and unofficial is accepted) or letter of acceptance if you are starting this semester

        2. Current class schedule(s)

  3. Players that change school during the season will earn points towards their school at the time of registration.

  4. Players that are graduating are eligible granted that they complete a full term during the duration of the tournament.
  5. Players that become ineligible due to any of the above reasons may be disqualified pending organizer review.

 

Streaming and Observing

Players may stream their matches or have others stream for them. Stream cheating is not allowed and using a stream delay is mandatory. Observers able to see both players' or teams' perspectives are discouraged and require the explicit approval of both players or their Game Lead. Observers who are limited by the game settings to view only one players' perspective only need the approval of the player or team that they observe. In the case of limited observing slots, slots must be shared equally between players or teams.

Communication

CEA official updates are conducted through email and Discord. Players must be available on the CEA Discord server, and match-related communication between players should also occur on that platform.

Discord should also be the primary method of contacting CEA administrators, using #help-and-feedback and tagging the appropriate administrator or player.

Match Rescheduling

Matches are scheduled at 2pm pacific every Saturday. The CEA observes Daylight Saving Time. We request that players generally keep the 2 - 3pm pacific window on Saturday open and attempt to accommodate reschedule requests within this window, as explained below. Reschedules should be used as a last resort when players are unable to make the default match time.

A reschedule request should be submitted by the player to the opposition in writing. Players are under no obligation to accommodate any request. If both players agree on a new time they must both notify the organizers via #reschedule-reporting in Discord no later than 1pm pacific on the Thursday before the match and also notify organizers via Discord when they are ready to start the rescheduled match. CEA staff may not be available to assist with issues outside of the Saturday 2 - 3pm window.

After playing the match, post the match results to #reschedule-reporting on Discord and indicate that an organizer needs to enter the result.

No-shows and Forfeits

If a player is unable to play within 15 minutes of the scheduled time, that player automatically forfeits the match. The time period for no-shows may be extended by the opposing player in writing.

In the event both players have arrived to play, but one player fails to join the match lobby within the later of twenty (20) minutes after the scheduled match time and five (5) minutes after both players communicated being ready to play, the opposing player may submit documentation (screenshots and chat logs) to claim a victory by forfeit as follows:

      1. The opposing player should provide notice to their opponent that they are submitting documentation for a victory by forfeit.

Players may opt to forfeit a match at any time. In this case, please notify the organizers and opposing players in Discord using #forfeit-reporting.

Players which forfeit multiple consecutive weeks and do not respond to messages from the organizers may be removed from the season.

Match Reporting

Players must submit results to the tournament management platform no later than 4pm pacific time on Sunday. Failure to submit results will lead to a warning for the winning player and in some cases a double loss.

Scoring and Ranking

During Swiss, players will be ranked by W/L record. For games with a best of 2 format, players or teams will instead be ranked and paired by points as explained in tiebreakers below.

Ties are broken by these factors (in order):

1. Points: 3 per Win, 0 Per Loss, 1 Per Tie

2. Opponents Match Win Percentage

3. Game Win Percentage (only relevant to games with best of X formats, e.g. 2-1 is 66%)

4. Opponents Opponents Match Win Percentage

Players which achieve the number of wins listed for their individual game will automatically qualify for playoffs in the order in which they achieved this win count. They will be removed from regular Swiss pairings for the following weeks. If multiple players or teams achieve this final win in the same week, seeds will be determined by additional matches in the following weeks. If there are not enough weeks to play these matches, ties will be broken by Swiss tiebreakers at the end of the regular season.

Technical Issues

Players are responsible for their own technical issues including hardware and internet. Matches will not be rescheduled because of player side technical issues and will continue after pauses (as provided in game specific rules) are exhausted even if the issue is not yet resolved.

Pauses may not be used to grief opponents or to strategically provide an advantage. Remember to take screenshots and video if you believe pauses are being abused.

In the event of technical issues with the game servers an attempt will be made or reschedule and replay the match. The CEA organizers may assign a tie (half-win) if, at their sole discretion, the match cannot reasonably be rescheduled.

Questions and Disputes

We strongly encourage players to take videos or screenshots of gameplay, score screens, and chat logs with timestamps enabled as well as save replays to use in the event of a conflict.

Mention the game lead and/or admins with an @ on Discord in #help-and-feedback channel if you require assistance during the season.

A player may submit a dispute within 12 hours in the event that they believe their opponents broke any of the game rules, the referee unfairly awarded a win to their opponents upon an in-game disconnect, referee or opponents did anything that violates the spirit of the rules, or that the incorrect match result was submitted. CEA organizers will review any disputes.

All participants must adhere to the decisions and rules of the tournament organizers, admins, and referees. All decisions are final, except in cases where the option to appeal is clearly stated. Conversations, either verbal or written, between organizers, admins, or referees, and participants are confidential. Publicly posting or sharing these conversations with outside parties is strictly forbidden, unless permission is obtained.

If an agreement to change a rule is made between players, ensure the agreement is saved in writing in case a disagreement arises.

Unforeseen Circumstances

The CEA reserves the right to change these rules and to make additional decisions outside the defined rule set as necessary. Rule changes will be posted on the CEA Discord and all relevant parties notified.

Reporting Players for Cheating and Misdemeanors

If you, as a Player, sincerely believe that your opponent:

- cheated,

- exhibited behaviour that was hostile, toxic, vulgar or otherwise unacceptable,

- or infringed on either these rules, or rules in the CEA Handbook

Please follow this step by step process:

- Take screenshots or make a desktop recording the behaviour in question. Either through use of screenshot tools like Gyazo, or video encoders, such as OBS (both of which are free to use).

- Contact your Game Lead and present your evidence to them.

- The Game Lead and the CEA team will then decide what action needs to be taken, if any.

Finally, take a deep breath and take a step back. Many players in the CEA are filled with good will and a desire to have fun. Often an incident of cheating is an accident or an honest misunderstanding of the rules.

Networking

Matching

School Grouping

Schools will split into 8 School Groups, first by size then by geographic location. For example: a group will be formed by selecting a high participation school such as University of Toronto, then surrounding schools will be added to the group. This will create a set of northern east coast schools in a group.

School Groups will be published with their member schools.

Company Matching

Companies can elect to provide a preferred “start” geographic location. The CEA will do its best in accommodating this preference, but is not guaranteed. School Groups will then be cycled round robin.

Top 8 Reverse Match

When the tournament is in the Round of 8, the top 8 players will be given the chance to be paired with a participating company of their choice.

Company Chat

Rooms and Schedule

Rooms will be created per company, these rooms will be cleared at the end of each week. A schedule of which School Group will be paired with which company will be published.

Cost and Company Responsibilities

As the program is in its infancy, there will be no cost to companies in the current season. Currently companies are on an invite basis and will come from companies that field a minimum of 1(one) team in the CEA Championship Series. The invited companies will be asked to attend a feedback session between Weeks 4 and 5 and once again at the end of the Collegiate Series season.

Suggestions for Maximizing Your Ability to Recruit

    • Gather and compile answer lists to stay consistent and save time. This prevents the need for your employees to field the same answer multiple times and having to reach out for questions that may be repeated
    • What you share with the students you are about to meet is a love for gaming. Use that! Practice with them. Be yourself.
    • Set up a paradigm on how your company would like to run the room. Below are a couple methods that may work:
      • Office Hour format
        • Methodology
          • For the week, set up a couple hours where you will have employees actively monitor the chat room for instant response
          • Allow people to submit questions at any time, but answers outside of the set hours may be delayed
        • Pros
          • Allows for your employees to save time by not constantly monitoring the channels
          • Allows for clear expectations from students to know when to expect rapid fire Q&A
        • Cons
          • More formalized - this can cause students to become more scared and think very carefully of which answers they want
          • Set commitment - this method only works if you have members that are willing to commit the time
          • Scheduling - students can span from the two costs, your planned office hours need to accommodate for time zones and the fact that students and employees have their own schedules to adhere to
      • On-call format
        • Methodology
          • Have members of your company take “shifts” in monitoring
          • Employees “on-call” will be responsible to field all questions within an internally agreed SLA during their shift
        • Pros
          • Much more free form
          • Feels more intimate - students will have a chance to really connect with the current on-call employee
        • Cons
          • High load - this induces more strain on your representative employee to check the channel frequently
          • Breadth and depth - the current employee on shift may not have all the requisite experience or knowledge to answer questions fielded

How Does the CEA Use school/company Names and Logos?

Recognizing the value institutions place on their logo and brand, the CEA strives to make only very light use of either.

The CEA will not use your logo without your written consent.

A school's name is used strictly to identify the players playing for that school, and is never used to imply the views or opinions of a school nor individual.

The CEA is very understanding and flexible regarding IP. For more information, or to request an exception to the rules above, please let us know through the Contact form above. We typically respond within 24 hours.