CEA Handbook

About

The Corporate Esports Association (CEA) is how companies can use esports for team-building and charity. Tournaments are friendly but competitive, and we take care of all the details so you can focus on having a great time.

CEA leadership brings over two decades of combined experience organizing corporate esports.

Read This First

  • Join the Discord server
  • Anyone can play who works full time at your company during the span of the season. This includes interns and contractors. Should employment end (voluntarily or involuntarily), eligibility is revoked. In rare circumstances, exemptions may be made to this rule and players/captains should inqiuire with their respective CEA Game Lead.
  • You can ask your opponent to reschedule any match, but they don't have to say yes. If there's no way to find a time that works, the default match time is 10:00AM, 11:00 AM, or Noon on Saturdays depending on the tournament.
  • If your company has multiple teams in a single tournament, you can have floaters between them. Please read the more verbose rules in Team Eligibility below.
  • If your company doesn't have enough players to form a team, ask us about joining with one other company to make a Joint-Team.
  • The CEA utilizes multiple tournament systems including Swiss-system tournament structure, a Round Robin stage, and a single elimination playoffs.

Note: while this Handbook is full of really useful information, please note that anything in a game-specific rulebook takes precedence over what is present here.

Communication

All official CEA updates will be posted in our Discord server. If you have any questions, post in #help-and-feedback.


CEA Spring 2023 Season Calendar

CEA Spring 2023 Season Calendar

Week 0 is a mandatory practice week to prepare for regular season. While matchups will be made available, results will not count towards Regular Season standings

Regular Season:

  • September 9: Week 0  
  • September 16: Week 1
  • September 23: Week 2
  • September 30: Week 3
  • October 4: Week 4
  • October 14: Week 5
  • October 21: Week 6
  • October 28: Week 7
  • November 4: Week 8
  • November 11: Week 9
  • November 18: Week 10  
  • November 25: OFF (Thanksgiving)
  • December 2: Week 11
  • December 9: Week 12
  • December 16: Grand Finals

Code of Conduct

The CEA community strives to be a fun environment for everyone inside and outside of the league. Please follow these simple guidelines:

  • Help anytime you can.

  • Have fun.
  • Be nice.
  • Respect all players and teams (both publicly and privately).
  • Keep interactions safe for work.

  • Do not disparage companies, their employees, or products.

  • Contact organizers privately if you have a complaint about other players or teams.

Being a Captain

  • A good team captain can make or break a team’s experience in the CEA. In the past, successful captains report that their responsibilities can take a few hours per week. Make sure you’re up for the commitment or find help!
  • Your team should always have a captain. If you need to sit out for a week, or take a step back for the rest of the season let your game lead know and please help us find a suitable substitute during that time. It is not uncommon for captainless teams to be needlessly penalized due to an inability to communicate.
  • Creating and Registering a Team

    • Select a team name. Do not use your company logo or other trademarks without obtaining written permission if your company requires that you have it.

    • You may choose to ask your company to cover your team's registration fee. If you do so, we've included a sample letter to management that you may choose to use.
    • Select a 501(c)(3) charity which will receive a donation on your behalf if your team does well enough. Check if your company has preferred charities.

    • Pay the registration fee through the http://cea.gg site for your specific game and season. Once paid, you will receive additional information as well as next steps for joining the tournament on our tournament management platform.

    • The team captain is not required to play but must be on the roster.

    • There are no caps on the number of teams per company.

  • Weekly Duties
    • Setting up practice times and scrimmages as desired.

    • Ensuring all the players show up on time for their matches.

    • Ensuring matches are properly recorded (if required in game rules).

    • Handling disputes between players and bringing disputes to the attention of the CEA organizers when necessary.

    • Organizing and submitting the player lineups (as required in game rules).

    • Ensuring all players are still full time employees. Players may not continue playing after termination and teams caught using ineligible players will be removed from competition with further penalties likely to be applied.

General Rules

The following rules apply to all games sanctioned by the CEA. Anytime you have a question about rules, or what you should do in a situation first make sure you're following Wheaton's Law - "Don't be a dick." The CEA reserves the right to optionally issue verbal or written warnings that may lead to penalties, including game or match losses at the sole discretion of the organizer.

Playing on multiple teams or companies (Floaters)

In general, any player may play on any single team at that player's company, in a single tournament.

Playing on more than one team of the same game is forbidden except under the following conditions:

      1. All teams must meet the minimum team size without counting any players who are listed on multiple teams.

      2. Shared players still count towards a team’s maximum roster size.
      3. A player on multiple rosters may only play for one of those teams of each game in any given week. Violation of this rule will lead to disqualification from the CEA.

      4. The maximum number of floaters allowed across a company's teams in a particular tournament depends on the number of teams that company has in the tournament as well as the minimum roster size for that tournament, and is as follows:
# of Teams Maximum # of Floaters (minimum roster 3-4) Maximum # of Floaters (minimum roster 5-6)

2-3

1

2

4-6

2

4

7-9

3

6

 

Half-Team / Joint-Team Policy:

      1. A Joint-Team may consist of members from different companies if the following criteria are met:
        1. There are no more than 2 companies represented on the team.
        2. The companies represented are not represented in any other teams in a single game's tournament.
          1. Interpretation: If Company A already has a team present in GameTitle1 (that has a minimum roster size of 3), then CompanyA is not eligible to participate on a joint-team, even if they have 5 players. The other 2 should join the team from CompanyA as substitutes or recruit an additional player and form a second team.
      2. Subsidiary Companies
        1. Subsidiary companies are viewed as their own corporate entities within the CEA and shall form teams with employees of the subsidiary company and are eligible to form standard joint-teams with other companies that aren't their parent company following the rules presented above.
        2. If a subsidiary company cannot form a team on its own and is not able to work with the CEA Game Lead and other companies to create a standard joint-team, then an exception shall be made to allow the subsidiary employees to join teams from their parent company without classifying these resulting teams as "joint-teams". These teams will identify as being teams from the parent company.
      3. A Joint-Team is subject to all other rules normally surrounding CEA teams.
      4. A Joint-Team may have 1 single captain from either company, or may have 2 captains total (1 from each company).
      5. Registering:
        1. Two Half-Teams may combine and register as a Joint-Team through the normal registration process without first consulting CEA. Please list both companies on the registration form.
        2. Half-Teams may also consult CEA for help with pairing, and upon being paired will register as a Joint-Team through the normal registration process.

Streaming and Observing

Players may stream their matches or have others stream for them. Stream cheating is not allowed and using a stream delay is HIGHLY encouraged to avoid the temptation. Observers able to see both teams' perspectives are discouraged and require the explicit approval of both captains and teams must notify their Game Lead. Observers who are limited by the game settings to view only one team’s perspective only need the approval of the team that they observe. In the case of limited observing slots, slots must be shared equally between teams.

Regardless of the observer's perspective, teams are not allowed to communicate with observers in-game (via text chat, voice chat, or anything else) with the exception of CEA staff, or CEA designated referees, or oberservers that are filling an explicitly functional coach slot.

Communication

CEA official updates are conducted primarily through Discord, but can happen via email if needed. Team captains and their designated alternates must be available on the CEA Discord server, and match-related communication between teams should also occur on that platform. Players are strongly encouraged to be in the Discord server as well.

Discord should also be the primary method of contacting CEA administrators, using #help-and-feedback and tagging the appropriate administrator or player.

No-shows and Forfeits

If a team is unable to play within 15 minutes of the scheduled time, that team automatically forfeits the match. The time period for no-shows may be extended by the captain of the opposing team in writing.

If a team partially fails to show up by fifteen (15) minutes after the scheduled time, captains should ensure that the situation is documented with screenshots and chat logs. Teams must choose between:

Team Games

        1. Playing without the absent members if the game allows.

        2. Forfeiting the first game (regardless of Bo1, Bo3, or Bo5). In a Bo3 or Bo5 this will provide the partially-present team an additional 30 minutes for the rest of their team to arrive. If players don't show up within this time, the team may again choose to play with the currently present members or forfeit the rest of the match.

1v1 Games

        1. Matches default to being played in series (one after another) and in the order of lineup submission. If the missing player is scheduled to play first, they forfeit their game and the next players have a 15 minute grace period before their match begins​. Two or more forfeits in this way result in an automatic match loss.

In the event both teams have arrived to play, but one team fails to join the match lobby within the later of twenty (20) minutes after the scheduled match time and five (5) minutes after both teams communicated being ready to play, the opposing captain may submit documentation (screenshots and chat logs) to claim a victory by forfeit as follows:

      1. In the event of a team game, the opposing captain should provide notice they will be submitting documentation for a victory by forfeit. At this time, the team may still elect to play short-handed.

      2. In the event of a 1v1 game, the opposing captain should provide notice to their opponent's captain that they are submitting documentation for a victory by forfeit.

Teams may opt to forfeit a match at any time with the consent of their team's members. In this case please notify the organizers and opposing captain in Discord using #forfeit-reporting.

Teams which forfeit multiple consecutive weeks and do not respond to messages from the organizers may be removed from the season without a refund.

Scoring and Ranking

During Swiss, teams will be ranked by W/L record. For games with a best of 2 format, teams will instead be ranked and paired by points as explained in tiebreakers below.

Ties are broken by these factors (in order):

1. Points: 3 per Win, 0 Per Loss, 1 Per Tie

2. Game Score Differential

3. Bucholz Tiebreakers

Teams which achieve the number of wins listed for their individual game will automatically qualify for playoffs in the order in which they achieved this win count. They will be removed from regular Swiss pairings for the following weeks. If multiple teams achieve this final win in the same week, seeds will be determined by additional matches in the following weeks. If there are not enough weeks to play these matches, ties will be broken by Swiss tiebreakers at the end of the regular season.

Questions and Disputes

We strongly encourage players to take videos or screenshots of gameplay, score screens, and chat logs with timestamps enabled as well as save replays (where applicable) to use in the event of a conflict.

Mention the game lead and/or admins with an @ on Discord in #help-and-feedback channel if you require assistance during the season.

To minimize post-game conflict, if there is an event that either team suspects to be disputed, pause the game if possible and reach out to your Game Lead immediately. DO NOT CONTINUE PLAY. While Game Leads reserve the right to overturn results, it is in everybody's best interest to resolve issues during the game rather than post-game.

A team may submit a dispute within 12 hours in the event that they believe their opponents broke any of the game rules, the referee unfairly awarded a win to their opponents upon an in-game disconnect, referee or opponents did anything that violates the spirit of the rules, or that the incorrect match result was submitted. CEA organizers will review any disputes.

All participants must adhere to the decisions and rules of the tournament organizers, admins, and referees. All decisions are final, except in cases where the option to appeal is clearly stated. Conversations, either verbal or written, between organizers, admins, or referees, and participants are confidential. Publicly posting or sharing these conversations with outside parties is strictly forbidden, unless permission is obtained.

If an agreement to change a rule is made between captains, ensure the agreement is saved in writing in case a disagreement arises. Such agreements between captains should remain consistent for the duration of the match.

Unforeseen Circumstances

The CEA reserves the right to change these rules and to make additional decisions outside the defined rule set as necessary. Rule changes will be posted on the CEA Discord and all relevant parties notified.

Cheating and misconduct

If you, as a Player, sincerely believe that your opponent:

- cheated,

- exhibited behaviour that was hostile, toxic, vulgar or otherwise unacceptable,

- or infringed on either these rules

Please follow this step by step process:

- Take screenshots or make a desktop recording the behaviour in question. Either through use of screenshot tools like Gyazo, or video encoders, such as OBS (both of which are free to use).

- Contact your Team Captain and present your evidence to them.

- Your Team Captain should then contact the Game Lead and make the case clear to them.

- The Game Lead and the CEA team will then decide what action needs to be taken, if any.

Finally, take a deep breath and take a step back. Many players in the CEA are filled with good will and a desire to have fun. Often an incident of cheating is an accident or an honest misunderstanding of the rules.

The CEA investigates thoroughly all claims of cheating. If the CEA determines that a player deliberately and knowingly violated rules set out by the CEA, the game publisher, or game platform in order to achieve an in-game advantage, that player will be removed from all CEA events for the remainder of the season. In addition:

    • All games in which the cheating player participated will be marked as a loss for the cheating player's team.
    • Other penalties will be applied as appropriate.

How Does the CEA Use Company Names and Logos?

Recognizing the value companies place on their logo and brand, the CEA strives to make only very light use of either.

The CEA will not use your logo without your written consent. Teams who post their company's logo in public-facing spaces owned by the CEA may be subject to removal from the tournament.

A company's name is used strictly to identify the teams playing for that company, and is never used to imply the views or opinions of a company. During broadcasts, we discourage discussion of specific products or services offered by companies except in a neutral, introductory, and informative manner where necessary.

The CEA is very understanding and flexible regarding IP. For more information, or to request an exception to the rules above, please let us know through the Contact form above. We typically respond within 24 hours.