CEA Handbook

About

The Corporate Esports Association (CEA) is how companies can use esports for team-building and charity. Tournaments are friendly but competitive, and we take care of all the details so you can focus on having a great time.

CEA leadership brings over a decade of experience organizing corporate esports and look forward to an incredible inaugural season.

 

Read This First

  • Be in the Discord server
  • Matches are on Saturdays at Noon PT each week. You can ask your opponent to reschedule, but they don't have to say yes.
  • If your company has multiple teams, you can have one floater between them, but absolutely read the more verbose rules in Team Eligibility below.
  • The CEA utilizes a Swiss-system tournament structure, and then a single elimination playoffs. Gl hf.

Communication

All official CEA updates will be posted in our Discord server. If you have any questions, post in #help-and-feedback.


CEA Fall 2019 Season Calendar

The season calendar will be updated as we confirm the season format.

      • July 22 Registration Opens
      • August 23 Last Day to Register and Preseason Matches Announced
      • August 31: No Matches - Labor Day
      • September 7: Preseason
      • September 14: Week 1
      • September 21: Week 2
      • September 28: Week 3
      • October 5: Week 4
      • October 12: Week 5
      • October 19: Week 6
      • October 26: Week 7 - Playoffs Week 1
      • November 2: No Matches - BlizzCon
      • November 9: Week 8 - Playoffs Week 2
      • November 16: Week 9 - Playoffs Week 3
      • November 23: Week 10 - Playoffs Week 4
      • November 30: No Matches - Thanksgiving
      • Weekend of December 7-8: Week 11 - Grand Finals

CEA Fall 2019 Season Timeline

  • All competition will be run through Battlefy, an online tournament management platform. For more information see the captain's section. Registration fees are required to complete registration on Battlefy.

Estimated schedule breakdown.

    • Pre-Season: One practice match which follows the same rules and weekly structure as the regular season. The pre-season is mandatory so that the CEA and teams can work out logistic kinks before charity prizes are on the line! Read the specific game rules for the weekly schedule.
    • Regular Season: The Regular Season will run for 6 weeks and will be a non-elimination format Swiss format.
    • Playoffs: Top teams will compete in a playoff tournament bracket. Playoff matches typically include more games per match than the regular season. Check the game rules for more info. Some matches later in the playoffs may be professionally cast.
    • The Grand Finals will be broadcast live on Twitch with professional commentators. The date will be announced at the start of the season. Matches will be played online and we may host official in-person viewing parties in select cities.

Weekly Structure of the League

Matches will be distributed each week on Monday. Please refer to the game rules for each specific game as some games have additional weekly structure such as map announcement and lineup submission deadlines. All deadlines are 11:59:59 pm Pacific unless otherwise specified.

On Wednesday, lineup and replay submissions are due. Refer to your individual game rules to see if your game requires a lineup or replay submission.

Each team plays one match per week on Saturday at 12pm pacific with results due by Sunday at 4pm pacific. The CEA observes Daylight Saving Time. A member of your team must check in on Battlefy.com using the "I’m Ready" button at match time. It is not available prior to match time. If not enough players on your roster are able to make the default match time, contact the opposing captain as outlined in our ‘Match rescheduling’ section to see if they’re able to accommodate a reschedule.

See "Match Rescheduling" below for more details on playing matches outside the allotted window.

Replays

      • Replays must be uploaded by the winner for every game that requires replay submission.
        • This season, replays are required for League of Legends and Starcraft 2.
      • Replay submission due dates and procedures:
        • Replay due dates are found in their respective game rules.
        • The penalties are as follows
          • 1st offense: Warning
          • 2nd offense: Game Loss
          • 3rd offense: Match Loss
      • Replay submission will be through a form for your game, please check your specific game's Discord channel for details.
      • Replay locations:

Code of Conduct

The CEA community strives to be a fun environment for everyone inside and outside of the league. Please follow these simple guidelines:

  • Help anytime you can.

  • Have fun.
  • Be nice.
  • Respect all players and teams (both publicly and privately).
  • Keep interactions safe for work.

  • Do not disparage companies, their employees, or products.

  • Contact organizers privately if you have a complaint about other players or teams.

Being a Captain

  • A good team captain can make or break a team’s experience in the CEA. In the past, successful captains report that their responsibilities can take a few hours per week. Make sure you’re up for the commitment or find help!

     

  • Creating and Registering a Team

    • Select a team name, which must include your company name. If your company will have multiple teams you will also need an additional identifier (e.g. Stark Industries Alpha). Do not use your company logo or other trademarks without obtaining written permission.

    • You may choose to ask your company to cover your team's registration fee. If you do so, we've included a sample letter to management that you may choose to use.
    • Select a 501(c)(3) charity which will receive a donation on your behalf if your team does well enough. Check if your company has preferred charities.

    • Pay the registration fee through the http://cea.gg site for your specific game and season. Once paid, you will receive additional information as well as a tournament code which you can use to complete your team submission on Battlefy.

      • *The team captain is not required to play but must be on the roster.

    •      **There are no caps on the number of teams per company.

Weekly Duties

    • Setting up practice times and scrimmages as desired.

    • Ensuring all the players show up on time for their matches.

    • Ensuring matches are properly recorded (if required in game rules).

    • Handling disputes between players and bringing disputes to the attention of the CEA organizers when necessary.

    • Organizing and submitting the player lineups (as required in game rules).

    • Ensuring all players are still full time employees. Players may not continue playing after termination and teams caught using ineligible players will be removed from competition with further penalties likely to be applied.

General Rules

The following rules apply to all games sanctioned by the CEA. Anytime you have a question about rules, or what you should do in a situation first make sure you're following Wheaton's Law - "Don't be a dick."

Registration Fees

Registration fees support the CEA with a portion going towards the charity prize pool. Companies often reimburse registration fees, be sure to check in with your HR department! The person who completes registration on Battlefy after receiving the tournament code will be marked as the captain on Battlefy. If that captain position should change, ping a game lead or oragnizer on Discord.

Registration fees will be refunded in full if the request is made prior to the close of registration. Teams disqualified for any reason will forfeit their registration fees in full and may be excluded from future seasons.

Player Eligibiliity

      • Players may be added to rosters at any point throughout the season, if the max roster size has not been met. Teams should work with their Game Leads to add players after the season begins. After Week 5, additional players may be added as per individual game rules. Also after Week 5, removing players does not free up additional spots on the roster.

      • Players must be full time employees at your company and must do work other than playing the game for which you are registered.

      • Players must have an active email address at your company domain. Invalid emails may result in disqualification without a refund. Contact us if this is a concern. The CEA will ask for and validate your corporate email account.

      • Interns, co-ops, and contractors are allowed provided they pass email verification as above. If their employment term ends during the season, the team must meet the minimum roster size without counting the temporary player.

      • Players which become ineligible during the season must be removed from the team and may no longer play in matches.

      • Players may only play on multiple teams while following the restrictions in Team Eligibility.

      • There is no geographical restriction on players, except that match times are generally US-friendly and that games are played on NA servers.

Team Eligibility

In general, any player may play on any single team at that player's company.

Floater policy: Within the same company, a player may play on multiple rosters with the following restrictions:

  1. All teams must meet the minimum team size without counting any players who are listed on multiple teams.

  2. Each company may have a maximum of one player who is listed on multiple teams for the same game.

  3. A player on multiple rosters may only play for one of those teams of each game in any given week. Violation of this rule will lead to disqualification from the CEA.

  4. Shared players still count towards a team’s maximum roster size.

  5. Battlefy does not currently allow a user to be on multiple teams in the same tournament. As a work around, the player will need to create an additional account on Battlefy. In some other cases, including all Dota 2 teams, admins may need to manually add a the player as a text only entry which is not affiliated with the player’s account.

  6. If a company elects to have a floater for one of its games, a representative of the company should inform that game's game lead which rosters are affected, and inform the game lead each week which team that floater will play on.

Streaming and Observing

Players may stream their matches or have others stream for them. Stream cheating is not allowed and using a stream delay is encouraged to avoid the temptation. Observers able to see both teams' perspectives are discouraged and require the explicit approval of both captains or their Game Lead. Observers who are limited by the game settings to view only one team’s perspective only need the approval of the team that they observe. In the case of limited observing slots, slots must be shared equally between teams.

Voice Chat

Only players actively playing in the game (e.g. 5 players for League of Legends) may discuss strategy or offer advice in group voice chat. Real time coaching by anyone not participating in the game is not allowed. Failure to adhere to this rule may result in penalties.

Communication

CEA official updates are conducted through email and Discord. Team captains and their designated alternates must be available on the CEA Discord server, and match-related communication between teams should also occur on that platform. Players are strongly encouraged to be in the Discord server as well.

Discord should also be the primary method of contacting CEA administrators, using #help-and-feedback and tagging the appropriate administrator or player.

Match Rescheduling

Matches are scheduled at 12pm pacific every Saturday. The CEA observes Daylight Saving Time. We request that teams generally keep the 12 - 1pm pacific window on Saturday open and attempt to accommodate reschedule requests within this window, as explained below. Reschedules should be used as a last resort when not enough players on the roster are able to make the default match time.

A reschedule request should be submitted by the team captain to the opposing captain in writing. Opposing captains are under no obligation to accommodate any request. If both captains agree on a new time they must both notify the organizers via #reschedule-reporting in Discord no later than 1pm pacific on the Thursday before the match and also notify organizers via Discord when they are ready to start the rescheduled match. CEA staff may not be available to assist with issues outside of the Saturday 12 - 1pm window.

Matches rescheduled for before 12pm Saturday: Match check ins on Battlefy will not be available. If your opponent is late to the rescheduled match, take screenshots and notify an organizer. When the match is complete report the result in #reschedule-reporting on Discord and indicate that a game lead needs to enter the result.

Matches rescheduled for after 12pm Saturday: Check in at your rescheduled match time and report the results on Battlefy. If one team forgets to check in but the match is played, match results will need to be manually entered by a game lead. In this case post the match results to #reschedule-reporting on Discord and indicate that an organizer needs to enter the result.

No-shows and Forfeits

Any member of the team must navigate to their match on Battlefy and select “I’m Ready” at match time to check in their team. If nobody on a team checks in on Battlefy within fifteen (15) minutes of the opponent checking in, that team automatically forfeits the match. The time period for no-shows may be extended by the captain of the opposing team in writing which will require an admin to reset the match result on Battlefy.

If a team partially fails to show up by fifteen (15) minutes after the opponent checks in, ensure that you document the situation with screenshots and chat logs. They must choose between:

Team Games

        1. Playing without the absent members if the game allows.

        2. Forfeiting the first game (regardless of Bo1, Bo3, or Bo5). In a Bo3 or Bo5 this will provide the partially-present team an additional 30 minutes for the rest of their team to arrive. If players don't show up within this time, the team may again choose to play with the currently present members or forfeit the rest of the match.

1v1 Games

        1. Matches default to being played in series (one after another) and in the order of lineup submission. If the missing player is scheduled to play first, they forfeit their game and the next players have a 15 minute grace period before their match begins​. Two or more forfeits in this way result in an automatic match loss.

In the event both teams have completed check-in but one team fails to join the match lobby within the later of twenty (20) minutes after the scheduled match time and five (5) minutes after both teams have checked in, the opposing captain may submit documentation (screenshots and chat logs) to claim a victory by forfeit as follows:

      1. In the event of a team game, the opposing captain should provide notice they will be submitting documentation for a victory by forfeit. At this time, the team may still elect to play short-handed.

      2. In the event of a 1v1 game, the opposing captain should provide notice to their opponent's captain that they are submitting documentation for a victory by forfeit.

Teams may opt to forfeit a match at any time with the consent of their team's members. In this case please notify the organizers and opposing captain in Discord using #forfeit-reporting.

Teams which forfeit multiple consecutive weeks and do not respond to messages from the organizers may be removed from the season without a refund.

Match Reporting

The winning team’s captain must submit results to the Battlefy website no later than 4pm pacific time on Sunday. Failure to submit results will lead to a warning for the winning team and in some cases a double loss. We strongly encourage the winner of each game to record screenshots of the post-game lobby victory screen and save the replay.

Scoring and Ranking

Battlefy has an automatic scoring and ranking system. During Swiss, teams will be ranked by W/L record. For games with a best of 2 format, teams will instead be ranked and paired by points as explained in tiebreakers below.

Ties are broken by these factors (in order):

1. Points: 3 per Win, 0 Per Loss, 1 Per Tie

2. Opponents Match Win Percentage

3. Game Win Percentage (only relevant to games with best of X formats, e.g. 2-1 is 66%)

4. Opponents Opponents Match Win Percentage

Teams which achieve the number of wins listed for their individual game will automatically qualify for playoffs in the order in which they achieved this win count. They will be removed from regular Swiss pairings for the following weeks. If multiple teams achieve this final win in the same week, seeds will be determined by additional matches in the following weeks. If there are not enough weeks to play these matches, ties will be broken by Swiss tiebreakers at the end of the regular season.

Technical Issues

Teams are responsible for their own technical issues including hardware and internet. Matches will not be rescheduled because of player side technical issues and will continue after pauses (as provided in game specific rules) are exhausted even if the issue is not yet resolved.

Pauses may not be used to grief opponents or to strategically provide an advantage. Remember to take screenshots and video if you believe pauses are being abused.

In the event of technical issues with the game servers an attempt will be made or reschedule and replay the match. The CEA organizers may assign a tie (half-win) if, at their sole discretion, the match cannot reasonably be rescheduled.

Questions and Disputes

We strongly encourage players to take videos or screenshots of gameplay, score screens, and chat logs with timestamps enabled as well as save replays (where applicable) to use in the event of a conflict.

Mention the game lead and/or admins with an @ on Discord in #help-and-feedback channel if you require assistance during the season.

A team may submit a dispute within 12 hours in the event that they believe their opponents broke any of the game rules, the referee unfairly awarded a win to their opponents upon an in-game disconnect, referee or opponents did anything that violates the spirit of the rules, or that the incorrect match result was submitted. CEA organizers will review any disputes.

All participants must adhere to the decisions and rules of the tournament organizers, admins, and referees. All decisions are final, except in cases where the option to appeal is clearly stated. Conversations, either verbal or written, between organizers, admins, or referees, and participants are confidential. Publicly posting or sharing these conversations with outside parties is strictly forbidden, unless permission is obtained.

If an agreement to change a rule is made between captains, ensure the agreement is saved in writing in case a disagreement arises.

Unforeseen Circumstances

The CEA reserves the right to change these rules and to make additional decisions outside the defined rule set as necessary. Rule changes will be posted on the CEA Discord and all relevant parties notified.

Reporting Players for Cheating and Misdemeanors

If you, as a Player, sincerely believe that your opponent:

- cheated,

- exhibited behaviour that was hostile, toxic, vulgar or otherwise unacceptable,

- or infringed on either these rules, or rules in the CEA Handbook

Please follow this step by step process:

- Take screenshots or make a desktop recording the behaviour in question. Either through use of screenshot tools like Gyazo, or video encoders, such as OBS (both of which are free to use).

- Contact your Team Captain and present your evidence to them.

- Your Team Captain should then contact the Game Lead and make the case clear to them.

- The Game Lead and the CEA team will then decide what action needs to be taken, if any.

Finally, take a deep breath and take a step back. Many players in the CEA are filled with good will and a desire to have fun. Often an incident of cheating is an accident or an honest misunderstanding of the rules.

How Does the CEA Use Company Names and Logos?

Recognizing the value companies place on their logo and brand, the CEA strives to make only very light use of either.

The CEA will not use your logo without your written consent. Teams who post their company's logo in public-facing spaces owned by the CEA may be subject to removal from the tournament.

A company's name is used strictly to identify the teams playing for that company, and is never used to imply the views or opinions of a company. During broadcasts, we discourage discussion of specific products or services offered by companies except in a neutral, introductory, and informative manner where necessary.

The CEA is very understanding and flexible regarding IP. For more information, or to request an exception to the rules above, please let us know through the Contact form above. We typically respond within 24 hours.